Quick answer
nTask - nTask wins for most builders who want a small-team free tier with broad project-management coverage, while Todoist is better if you mainly need a simpler personal task system with stronger task-organization depth.
How the free tiers compare
The gap here is not just price, it is scope. nTask’s free tier is built like a lightweight project management workspace: unlimited tasks, meetings, issue tracking, timesheets, integrations, and up to 5 team members, with only storage and team size as the main constraints. Todoist’s free tier is narrower but cleaner for personal work: 5 personal projects, 3 filters, reminders, and basic layouts, which is enough for solo task tracking but will pinch sooner if you need many projects or richer views. Once paid, both stay inexpensive at the entry level and both use per-seat pricing, but Todoist’s paid plans climb for team features and larger project limits, while nTask’s paid tiers mainly expand storage and keep the core workspace model intact. For a builder choosing a free tier, nTask is the more forgiving starting point for collaboration.
nTask vs Todoist free tier, side by side
| nTaskFTV 54 | TodoistFTV 48 | |
|---|---|---|
| Free usersTodoist free is framed around personal projects, not a team seat cap. | Up to 5 team members | Not specified as team members on the free plan |
| ProjectsTodoist’s free plan is the tighter cap. | Unlimited workspaces; unlimited tasks and to-do lists | 5 personal projects |
| FiltersTodoist gives basic filters on free, nTask does not list this quota. | Not listed on the free tier | 3 filter views |
| File storage / uploadsThese are not directly equivalent, but both are clear storage constraints. | 100MB file storage | 5 MB file uploads |
| Activity historyTodoist explicitly limits history on free. | Not specified | 1 week of activity history |
| RemindersTodoist includes reminders in free; nTask’s free list does not call this out. | Not specified | Task reminders for due tasks |
After you outgrow the free tier
Both products use per-seat pricing for their first meaningful paid tier, so the cost mainly rises with the number of users rather than usage volume. nTask starts at $3/month billed yearly for Premium, then $8/month for Business, with Enterprise on contact sales. Todoist starts at about $4/month per user for Pro and $6/month per user for Business, plus local tax. For a solo user or a tiny team, the prices are close; Todoist costs a bit more at entry, while nTask adds more workspace-style features earlier. Neither paid plan here is usage-based, so there are no volume scenarios to calculate from the provided data.
When to pick each one
Pick nTask when…
- You need a free workspace for up to 5 teammates instead of just solo task tracking.
- You want unlimited tasks, to-do lists, meetings, issue tracking, and timesheets without paying immediately.
- You expect to share docs, use calendar integrations, or connect with Slack, Zoom, Zapier, or Teams from day one.
- You want a project-management tool that can stretch into a small team setup before you hit the first real paywall.
Pick Todoist when…
- You mostly manage personal work and want a simpler task app rather than a broader PM workspace.
- You care about task capture speed, reminders, and lightweight organizing with projects and filters.
- You do not need team collaboration features right away and can live within 5 personal projects.
- You want a paid upgrade path focused on more personal projects and more filters, not project-management overhead.
Bottom line
For most builders, nTask is the better free-tier pick because it gives more room to collaborate before you pay, with unlimited tasks and room for up to 5 teammates. Todoist is the better choice if your workflow is mostly personal and you want a cleaner task app with reminders, filters, and fast capture. If you expect to outgrow a solo setup into a small shared workspace, nTask is the safer starting point. If you mainly need to organize your own tasks, Todoist is simpler and easier to live with.
Read the full listings: nTask and Todoist. Scores use the FTV methodology at /ftv. Browse more head-to-heads on /compare, or see the top-ranked free tiers on /top.